Latenode
Gravity Forms
QuickBooks

Sync new Gravity Forms customers to QuickBooks Online

This automation allows businesses to seamlessly sync new customer information from Gravity Forms submissions directly into QuickBooks Online.

By triggering on a specified Gravity Forms form, the integration automatically creates a new customer record in QuickBooks with the submitted data, streamlining the process of capturing customer details and setting up future invoicing. This helps businesses quickly onboard new customers and maintain an up-to-date database, improving efficiency and the customer experience.

Updated Apr 2, 2026Est. run: 8sEst. cost: $0.0005
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
Integrations & automation

Workflow preview

What this template does

  • Extracts new customer data from Gravity Forms submissions
  • Normalizes data fields to match QuickBooks customer record format
  • Creates new customer records in QuickBooks Online
  • Automatically syncs new customer info between Gravity Forms and QuickBooks
  • Maintains up-to-date customer database for future invoicing and communications

How it works

1
Trigger

Trigger on Gravity Forms submission

When a new form is submitted in Gravity Forms, the integration is triggered to capture the customer data from the submission.

2
Action

Map form data to QuickBooks fields

The integration maps the customer information from the Gravity Forms submission (such as name, email, address) to the corresponding fields in a new customer record in QuickBooks Online.

3
Action

Create new customer in QuickBooks

The integration then creates a new customer record in QuickBooks Online using the mapped data from the Gravity Forms submission.

Setup guide

1

Add Gravity Forms credential in Latenode Credentials

Add your Gravity Forms API credential in the Latenode Credentials panel. This allows the integration to securely access your Gravity Forms account.

2

Add QuickBooks Online credential in Latenode Credentials

Add your QuickBooks Online API credential in the Latenode Credentials panel. This allows the integration to securely access your QuickBooks Online account.

3

Configure Gravity Forms trigger node

In the Latenode visual builder, add a Gravity Forms trigger node. Select the specific Gravity Forms form you want to monitor for new submissions.

4

Configure QuickBooks Online create customer node

Add a QuickBooks Online create customer node to the workflow. Map the relevant fields from the Gravity Forms submission data to the QuickBooks customer record fields.

5

Test and publish your workflow

Test the full integration flow by submitting a test form in Gravity Forms. Verify that a new customer is created in QuickBooks Online. Once tested, publish your Latenode workflow to make it live.

Requirements

Create a Gravity Forms form to capture new customer data
Obtain a QuickBooks Online API access token and client secret
Integrate the Gravity Forms and QuickBooks Online accounts within the Latenode workspace
Configure the Latenode workflow to automatically create a new QuickBooks Online customer record for each new Gravity Forms submission

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
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