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How to connect Cal.com and Instantly
Create a New Scenario to Connect Cal.com and Instantly
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Cal.com, triggered by another scenario, or executed manually (for testing purposes). In most cases, Cal.com or Instantly will be your first step. To do this, click "Choose an app," find Cal.com or Instantly, and select the appropriate trigger to start the scenario.
Add the Cal.com Node
Select the Cal.com node from the app selection panel on the right.
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Add the Instantly Node
Next, click the plus (+) icon on the Cal.com node, select Instantly from the list of available apps, and choose the action you need from the list of nodes within Instantly.
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Authenticate Instantly
Now, click the Instantly node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Instantly settings. Authentication allows you to use Instantly through Latenode.
Configure the Cal.com and Instantly Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Cal.com and Instantly Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Cal.com, Instantly, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Cal.com and Instantly integration works as expected. Depending on your setup, data should flow between Cal.com and Instantly (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Cal.com and Instantly
Cal.com + Instantly + Slack: When a new booking is created in Cal.com, a new lead is created in Instantly. Then, a notification is sent to a Slack channel to inform the team about the new prospect.
Instantly + Cal.com + Google Sheets: When a new lead is created in Instantly, schedule a follow-up meeting in Cal.com, and log the lead's information in Google Sheets.
Cal.com and Instantly integration alternatives
About Cal.com
Embed Cal.com in Latenode to automate meeting scheduling. Trigger flows based on booking events: send follow-up emails, update CRMs, or generate reports. Latenode adds advanced logic, data manipulation, and integrations Cal.com lacks natively, creating flexible, scalable scheduling workflows.
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About Instantly
Use Instantly in Latenode to automate email outreach at scale. Connect Instantly to your CRM, database, or lead sources and build automated sequences based on triggers. Enrich data and route responses using Latenode's visual editor and JS node for custom logic — all without per-step pricing limits.
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FAQ Cal.com and Instantly
How can I connect my Cal.com account to Instantly using Latenode?
To connect your Cal.com account to Instantly on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Cal.com and click on "Connect".
- Authenticate your Cal.com and Instantly accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically update Instantly with new Cal.com bookings?
Yes, you can! Latenode lets you sync new Cal.com bookings to Instantly, instantly updating lead statuses & triggering personalized follow-ups—all without coding.
What types of tasks can I perform by integrating Cal.com with Instantly?
Integrating Cal.com with Instantly allows you to perform various tasks, including:
- Create new Instantly leads from Cal.com bookings.
- Automatically pause campaigns when a meeting is booked.
- Update Instantly lead custom fields after each call.
- Send personalized thank-you emails via Instantly after meetings.
- Trigger automated follow-up sequences in Instantly based on meeting type.
Can I use JavaScript to manipulate data between Cal.com and Instantly?
Yes! Latenode lets you use JavaScript to transform data, add conditional logic, and customize your Cal.com and Instantly automation workflows.
Are there any limitations to the Cal.com and Instantly integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Rate limits imposed by Cal.com and Instantly API may affect high-volume workflows.
- Complex data transformations may require advanced JavaScript knowledge.
- Real-time synchronization depends on the responsiveness of both Cal.com and Instantly APIs.
