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How to connect Gmail and Instantly
Create a New Scenario to Connect Gmail and Instantly
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Gmail, triggered by another scenario, or executed manually (for testing purposes). In most cases, Gmail or Instantly will be your first step. To do this, click "Choose an app," find Gmail or Instantly, and select the appropriate trigger to start the scenario.
Add the Gmail Node
Select the Gmail node from the app selection panel on the right.
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Add the Instantly Node
Next, click the plus (+) icon on the Gmail node, select Instantly from the list of available apps, and choose the action you need from the list of nodes within Instantly.
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Authenticate Instantly
Now, click the Instantly node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Instantly settings. Authentication allows you to use Instantly through Latenode.
Configure the Gmail and Instantly Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Gmail and Instantly Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Gmail, Instantly, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Gmail and Instantly integration works as expected. Depending on your setup, data should flow between Gmail and Instantly (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Gmail and Instantly
Instantly + Google Sheets + Gmail: When a new lead is created in Instantly, their information is added to a Google Sheet for tracking. A notification email is then sent via Gmail.
Instantly + Pipedrive + Gmail: When a cold email receives a reply in Instantly, a new contact is created in Pipedrive. A notification email is sent via Gmail to alert the sales team.
Gmail and Instantly integration alternatives
About Gmail
Automate email tasks within Latenode. Send, receive, and manage Gmail messages as part of larger workflows. Automatically extract data from emails to update databases or trigger actions in other apps. Integrate Gmail with AI tools for content analysis or with CRMs to automate lead nurturing. Latenode's visual editor makes it easy to build scalable email automation without coding.
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About Instantly
Use Instantly in Latenode to automate email outreach at scale. Connect Instantly to your CRM, database, or lead sources and build automated sequences based on triggers. Enrich data and route responses using Latenode's visual editor and JS node for custom logic — all without per-step pricing limits.
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FAQ Gmail and Instantly
How can I connect my Gmail account to Instantly using Latenode?
To connect your Gmail account to Instantly on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Gmail and click on "Connect".
- Authenticate your Gmail and Instantly accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically add new Gmail leads to Instantly campaigns?
Yes, you can! Latenode lets you automate this, instantly adding new Gmail leads to Instantly. This saves time, eliminates manual entry, and ensures leads are engaged faster.
What types of tasks can I perform by integrating Gmail with Instantly?
Integrating Gmail with Instantly allows you to perform various tasks, including:
- Automatically adding new Gmail contacts to Instantly lead lists.
- Triggering email campaigns in Instantly from new Gmail messages.
- Creating follow-up tasks in Instantly based on Gmail activity.
- Sending personalized Gmail responses via Instantly campaigns.
- Logging Gmail interactions within Instantly's lead management system.
How do I handle Gmail attachments within Latenode automations?
Latenode allows you to parse, store, and send Gmail attachments using built-in functions, low-code blocks, or even custom JavaScript code.
Are there any limitations to the Gmail and Instantly integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Rate limits imposed by Gmail and Instantly may affect high-volume workflows.
- Complex data transformations might require custom JavaScript code.
- Initial setup requires granting necessary permissions to both Gmail and Instantly.
