How to connect Cal.com and Zapier
Create a New Scenario to Connect Cal.com and Zapier
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Cal.com, triggered by another scenario, or executed manually (for testing purposes). In most cases, Cal.com or Zapier will be your first step. To do this, click "Choose an app," find Cal.com or Zapier, and select the appropriate trigger to start the scenario.

Add the Cal.com Node
Select the Cal.com node from the app selection panel on the right.

Cal.com
Add the Zapier Node
Next, click the plus (+) icon on the Cal.com node, select Zapier from the list of available apps, and choose the action you need from the list of nodes within Zapier.

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Authenticate Zapier
Now, click the Zapier node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Zapier settings. Authentication allows you to use Zapier through Latenode.
Configure the Cal.com and Zapier Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Cal.com and Zapier Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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AI Anthropic Claude 3
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Trigger on Webhook
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Webhook response
Save and Activate the Scenario
After configuring Cal.com, Zapier, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Cal.com and Zapier integration works as expected. Depending on your setup, data should flow between Cal.com and Zapier (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Cal.com and Zapier
Cal.com + Google Sheets: When a new booking event occurs in Cal.com, the booking details are automatically added as a new row in a Google Sheet for reporting and tracking purposes.
Cal.com + Slack: When a new booking event occurs in Cal.com, a notification is sent to a specified Slack channel to alert the team about the new booking.
Cal.com and Zapier integration alternatives
About Cal.com
Embed Cal.com in Latenode to automate meeting scheduling. Trigger flows based on booking events: send follow-up emails, update CRMs, or generate reports. Latenode adds advanced logic, data manipulation, and integrations Cal.com lacks natively, creating flexible, scalable scheduling workflows.
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About Zapier
Use Zapier within Latenode for extended app connectivity. Trigger Latenode workflows from 6000+ apps. Solve complex automation gaps by combining Zapier’s breadth with Latenode's advanced logic, like custom JS scripts, affordable pricing, and browser automation. Simplify intricate tasks that need more than basic Zapier steps.
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See how Latenode works
FAQ Cal.com and Zapier
How can I connect my Cal.com account to Zapier using Latenode?
To connect your Cal.com account to Zapier on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Cal.com and click on "Connect".
- Authenticate your Cal.com and Zapier accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically create leads from Cal.com bookings in Zapier?
Yes, you can! Latenode lets you use advanced logic and data transformation to enrich lead data from Cal.com before sending it to Zapier, creating more qualified leads.
What types of tasks can I perform by integrating Cal.com with Zapier?
Integrating Cal.com with Zapier allows you to perform various tasks, including:
- Adding new Cal.com invitees to a Zapier email marketing list.
- Creating new Zapier tasks when a Cal.com booking is made.
- Sending SMS notifications via Zapier for new Cal.com bookings.
- Updating Zapier CRM contacts with Cal.com booking details.
- Triggering Zapier workflows from canceled Cal.com appointments.
Can I use JavaScript code to transform Cal.com data in Latenode?
Yes! Latenode allows you to use JavaScript to manipulate Cal.com data before sending it to Zapier for highly customized workflows.
Are there any limitations to the Cal.com and Zapier integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex data transformations may require JavaScript knowledge.
- Zapier's plan limits could restrict the number of actions performed.
- Real-time data sync depends on the polling intervals of both apps.