Latenode
Zapier
Todoist

Automatically sync emails to Todoist tasks with custom details

The Todoist Email Integration allows users to automatically create new Todoist tasks by forwarding emails to a unique email address. This streamlines task management by enabling users to convert email content into actionable Todoist tasks without having to switch between applications.

The integration connects Todoist and email, allowing users to populate task details like project, title, note, due date, and priority directly from the forwarded email. This saves time and improves productivity for users who rely on both email and task management tools to stay organized.

Updated Apr 2, 2026Est. run: 5sEst. cost: $0.0003
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
Integrations & automation

Workflow preview

What this template does

  • Extracts email contents and details to create new Todoist tasks
  • Normalizes email data into Todoist task properties like project, due date, and priority
  • Stores created Todoist tasks in user's account for tracking and completion
  • Filters forwarded emails to only create tasks based on specified rules
  • Generates a Todoist task list from email contents for easy task management

How it works

1
Trigger

Forward emails to custom Zapier email address

When you want to create a new Todoist task from an email, forward that email to the unique email address provided by the Zapier integration.

2
Action

Create new Todoist task

The Zapier integration will then create a new Todoist task based on the content of the forwarded email, including details like project, title, note, due date, and priority.

3
Logic

Connect Todoist and email

The integration connects your Todoist and email accounts, allowing you to easily convert email content into actionable Todoist tasks without having to switch between applications.

4
AI

Streamline task management

This saves you time and improves your productivity by enabling you to manage your tasks and email in one unified workflow.

Setup guide

1

Add Todoist credential

Add your Todoist API key in the Latenode Credentials panel. This will allow the integration to authenticate with your Todoist account.

2

Configure Todoist task creation

In the Latenode visual builder, add a Todoist 'Create Task' node. Configure the node settings to map the email fields (such as subject, body, attachments) to the corresponding Todoist task fields (project, title, note, due date, priority, etc.).

3

Add email forwarding trigger

Add a 'Email Trigger' node in the Latenode builder. Configure it to listen for emails forwarded to a unique email address. This will trigger the workflow whenever a new email is received.

4

Test the integration

Forward a test email to the unique email address configured in the Email Trigger node. Verify that a new Todoist task is created with the expected details.

5

Schedule or automate the workflow

If needed, you can schedule the workflow to run automatically whenever a new email is received. Alternatively, you can manually trigger the workflow as needed.

Requirements

Create a Todoist account if you don't have one already
Enable the Todoist Email Integration and obtain a unique email address to forward emails to
Ensure the forwarded emails contain the necessary details you want to capture as Todoist tasks (e.g. project, title, note, due date, priority)
Grant the Todoist Email Integration access to your Todoist account and workspace to create new tasks

FAQ

Common questions about this template

The Todoist Email Integration automatically captures email content and converts it into Todoist tasks. When you forward an email to the unique Todoist email address, the integration will populate the new task with details like project, title, note, due date, and priority based on the email's contents.
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