Latenode
Microsoft Outlook
Airtable
Monday

Streamline Outlook emails with AI-powered contact sync from Monday & Airtable

This automation solution helps Outlook users streamline their email management by leveraging AI to categorize and prioritize emails, while synchronizing contact data from Monday.com and Airtable.

It automatically fetches unprocessed emails from Outlook, matches senders to contacts, uses an AI agent to classify and prioritize the emails, and then updates the email categories and importance flags in Outlook accordingly. The workflow runs on a schedule or can be triggered manually, ensuring emails are handled efficiently and consistently based on predefined rules stored in Airtable.

Updated Apr 2, 2026Est. run: 17sEst. cost: $0.0011
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
Email

Workflow preview

What this template does

  • Fetches unprocessed emails from Outlook inbox
  • Matches email senders to contacts in Monday.com and Airtable
  • Classifies and prioritizes emails using an AI agent
  • Updates email categories and importance flags in Outlook
  • Runs on a schedule or can be triggered manually

How it works

1
Trigger

Get Outlook Emails

The automation solution fetches unprocessed emails from the user's Microsoft Outlook inbox.

2
Logic

Match Contact

The solution looks up the email sender in the user's Airtable contacts to retrieve associated data.

3
AI

AI: Analyse Email

An AI agent is used to categorize and prioritize the email based on the message content.

4
Action

Structured Output Parser

The AI's response is validated to ensure it is in a valid JSON format.

5
Action

Set Category

The email's category is updated in the user's Microsoft Outlook based on the AI's classification.

6
Action

Set Importance

The email's importance flag is updated in Microsoft Outlook based on the AI's prioritization.

7
Action

Sync Contacts

The user's Airtable contacts are synchronized with data from Monday.com to ensure accurate and up-to-date contact information.

Setup guide

1

Connect Microsoft Outlook credential

Add a Microsoft Outlook credential in the Latenode Credentials panel by connecting your Microsoft account via OAuth. This will allow the workflow to authenticate with your Outlook inbox and access your emails.

2

Connect Monday.com credential

Add a Monday.com credential in the Latenode Credentials panel by providing your Monday.com API token. This will enable the workflow to fetch contact data from your Monday.com boards.

3

Connect Airtable credential

Add an Airtable credential in the Latenode Credentials panel by providing your Airtable API key. This will allow the workflow to access and update the contact data and rules stored in your Airtable base.

4

Configure Airtable contact and rules data

In the Latenode builder, configure the Airtable nodes to specify the table names and field mappings for your contact data and the email categorization/prioritization rules.

5

Add OpenAI API credential

In the Latenode Credentials panel, add an OpenAI API credential by providing your OpenAI API key. This will enable the workflow to use the OpenAI language model for email categorization and prioritization.

Requirements

Microsoft Outlook account with send/receive email permissions
Monday.com workspace with API access and read/write permissions to relevant boards and columns
Airtable base with API access and read/write permissions to relevant tables
Latenode workspace with ability to add and configure Outlook, Monday, and Airtable nodes

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
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