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How to connect Notion and Vapi
Create a New Scenario to Connect Notion and Vapi
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Notion, triggered by another scenario, or executed manually (for testing purposes). In most cases, Notion or Vapi will be your first step. To do this, click "Choose an app," find Notion or Vapi, and select the appropriate trigger to start the scenario.
Add the Notion Node
Select the Notion node from the app selection panel on the right.
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Add the Vapi Node
Next, click the plus (+) icon on the Notion node, select Vapi from the list of available apps, and choose the action you need from the list of nodes within Vapi.
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Authenticate Vapi
Now, click the Vapi node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Vapi settings. Authentication allows you to use Vapi through Latenode.
Configure the Notion and Vapi Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Notion and Vapi Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Notion, Vapi, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Notion and Vapi integration works as expected. Depending on your setup, data should flow between Notion and Vapi (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Notion and Vapi
Notion + Vapi + Google Calendar: When a new page is created in a Notion database, it triggers Vapi to create an outbound phone call. Once the call is created, a corresponding event is added to Google Calendar.
Vapi + Notion + Slack: When a new outbound phone call is created with Vapi, the details of the call are logged as a new page in a Notion database. A summary of the call is then sent to a designated Slack channel.
Notion and Vapi integration alternatives
About Notion
Sync Notion databases with other apps via Latenode. Update records automatically based on triggers from your CRM, calendar, or payment systems. Create custom workflows to manage content, tasks, and project data. Automate updates across multiple platforms for streamlined processes and consistent information.
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About Vapi
Use Vapi in Latenode to validate and standardize address data. Ensure accurate deliveries and prevent errors by cleaning addresses directly within your workflows. Vapi integration inside Latenode makes data cleaning repeatable and scalable without extra coding. Automate address verification as part of lead gen, order processing, or CRM upkeep.
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FAQ Notion and Vapi
How can I connect my Notion account to Vapi using Latenode?
To connect your Notion account to Vapi on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Notion and click on "Connect".
- Authenticate your Notion and Vapi accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically update Notion with Vapi call transcriptions?
Yes, you can! Latenode allows seamless data transfer, triggered by Vapi events, ensuring Notion databases stay updated. Benefit from real-time call data directly in your workspace.
What types of tasks can I perform by integrating Notion with Vapi?
Integrating Notion with Vapi allows you to perform various tasks, including:
- Automatically creating Notion database entries from new Vapi call summaries.
- Updating Notion tasks based on sentiment analysis from Vapi call transcripts.
- Adding new Vapi contacts to a Notion CRM database automatically.
- Triggering Vapi outbound calls when a new task is added to Notion.
- Logging Vapi call durations directly into a Notion project tracker.
Can I use JavaScript to transform data between Notion and Vapi?
Yes! Latenode supports JavaScript code blocks, letting you customize data transformations beyond simple field mapping for advanced automation.
Are there any limitations to the Notion and Vapi integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Real-time updates depend on the API rate limits of both Notion and Vapi.
- Complex data transformations might require advanced JavaScript coding skills.
- Large data transfers can impact workflow execution time.
