Automate ClickUp task creation from new Gmail emails

This automation allows users to automatically create tasks in ClickUp, a project management and task tracking platform, whenever a new email is received in Gmail that matches a specific search criteria provided by the user.

The workflow triggers when a new email is detected in Gmail that aligns with the user's search parameters, and then creates a corresponding task in ClickUp. This helps ensure that important email-driven tasks are promptly captured and managed in ClickUp, improving productivity and task visibility.

Updated Apr 2, 2026Est. run: 8sEst. cost: $0.0005

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

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Workflow preview

What this template does

Monitors incoming Gmail emails for specific search criteria
Creates a new ClickUp task when an email matches the criteria
Captures email-driven tasks directly in ClickUp for better visibility
Ensures important email tasks are promptly documented and tracked
Enables users to manage email-generated work in a central location

How it works

Trigger

Detect new email in Gmail

When a new email is received in the user's Gmail inbox that matches the specified search criteria, this step triggers the automation.

Logic

Extract email details

The email data, including subject, body, sender, and other relevant details, is extracted and prepared for mapping to the ClickUp task parameters.

Action

Create task in ClickUp

A new task is created in the user's ClickUp workspace, with the email details populated into the task's title, description, and other relevant fields.

Logic

Process email data for ClickUp task

The email data is transformed and formatted as needed to ensure the ClickUp task is properly configured, such as setting due dates, assigning to team members, and adding relevant tags or labels.

Setup guide

Add Gmail Credential

Add a Gmail credential in the Latenode Credentials panel by connecting your Gmail account via OAuth.

Add ClickUp Credential

Add a ClickUp credential in the Latenode Credentials panel by connecting your ClickUp account via OAuth.

Configure Gmail Trigger

In the Latenode builder, add a Gmail trigger node. Configure the node to monitor your Gmail inbox for new emails matching a specific search criteria that you provide.

Map Email Details to ClickUp Task

In the Latenode builder, add a ClickUp Create Task node. Map the relevant email details (like subject, body, sender) to the corresponding ClickUp task fields (like title, description, assignee).

Test and Publish Workflow

Test your workflow by sending a test email to your Gmail account that matches the search criteria. Verify that a new task is created in ClickUp as expected. Once tested, publish your workflow in Latenode.

Requirements

Connect your Gmail account to access your email inbox

Connect your ClickUp account to create tasks

Set up a search filter in Gmail to monitor for specific emails matching your criteria (e.g. subject, sender, keywords)

Provide the search filter details in the workflow configuration

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.

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