Automatically create ClickUp tasks from new Gmail emails

This automation template allows users to automatically create a new task in ClickUp whenever a new email matching specific search criteria is received in their Gmail inbox. The workflow begins by monitoring the user's Gmail account for new messages that match predefined search parameters.

When a qualifying email is detected, the automation will automatically create a corresponding task in the user's ClickUp project management platform, streamlining their workflow and ensuring important items are not overlooked. This integration between Gmail and ClickUp helps users stay organized and on top of their email-driven tasks, improving productivity and reducing the risk of missed opportunities.

Updated May 8, 2026Est. run: 6sEst. cost: $0.0004

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Workflow preview

What this template does

Monitors the user's Gmail inbox for new emails matching predefined search criteria
Automatically creates a new task in ClickUp for each qualifying email
Integrates the user's Gmail and ClickUp accounts to streamline their workflow
Ensures important email-driven tasks are tracked and not overlooked
Generates a ClickUp task for each new qualifying email in the user's Gmail

How it works

Trigger

Monitor Gmail inbox for new emails

The automation begins by continuously monitoring the user's Gmail inbox for new emails that match predefined search criteria.

Logic

Filter emails based on search parameters

When a new email is detected, the automation checks if it meets the specified search criteria, such as keywords, senders, or other email properties. Only emails that match the criteria will be processed further.

Action

Create a new ClickUp task

For each email that passes the filtering step, the automation will automatically create a new task in the user's ClickUp project management platform. The task will be populated with relevant details from the email, such as the subject, sender, and any other important information.

Setup guide

Add Gmail credential in Latenode Credentials panel

1. Go to the Latenode Credentials panel. 2. Click 'Add credential'. 3. Select 'Gmail' from the dropdown. 4. Follow the authentication flow to grant Latenode access to your Gmail account.

Configure Gmail node in Latenode builder

1. Drag and drop the 'Gmail' node onto the canvas. 2. In the node settings, select the Gmail credential you added in the previous step. 3. Configure the email search parameters, such as keywords, sender, date range, etc. to match the emails you want to monitor.

Add ClickUp credential in Latenode Credentials panel

1. Go to the Latenode Credentials panel. 2. Click 'Add credential'. 3. Select 'ClickUp' from the dropdown. 4. Follow the authentication flow to grant Latenode access to your ClickUp account.

Configure ClickUp node in Latenode builder

1. Drag and drop the 'ClickUp' node onto the canvas. 2. In the node settings, select the ClickUp credential you added in the previous step. 3. Map the relevant email data (subject, body, sender, etc.) to the ClickUp task fields. 4. Configure the ClickUp project, list, and other settings to create the new task.

Connect the nodes and test the workflow

1. Connect the 'Gmail' node to the 'ClickUp' node. 2. Click the 'Test' button to verify the workflow is working as expected. 3. Review the test output and make any necessary adjustments to the node settings or mapping.

Requirements

A Gmail account with access to the inbox you want to monitor

A ClickUp account with the ability to create new tasks in a specific project or workspace

API access or OAuth authorization for both the Gmail and ClickUp integrations

Knowledge of the specific search criteria (e.g. keywords, senders, subject lines) to use for triggering the automation

FAQ

Common questions about this template

This template requires access to your Gmail inbox to monitor for new emails matching the specified search criteria. You'll also need to have a ClickUp account and project set up to create the new tasks.

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