Latenode
Google drive
AI Anthropic Claude 3
Google sheets
Telegram

Automated PDF invoice extraction and Telegram reporting

This automated workflow monitors a Google Drive folder for newly uploaded PDF invoices, extracts key details like client name, invoice number, total amount, and due date using Claude AI, logs the data into a Google Sheet for recordkeeping, and sends a formatted Telegram message to notify the billing team. The workflow integrates with Google Drive, Google Sheets, Telegram, and leverages AI-powered text extraction to streamline invoice data processing for businesses.

Updated Apr 6, 2026Est. run: 26sEst. cost: $0.0703
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
Documents & invoicing

Workflow preview

What this template does

  • Extracts key invoice details like client name, number, total, and due date from PDF files in Google Drive
  • Logs the extracted data into a Google Sheet for recordkeeping
  • Sends a formatted Telegram message to notify the billing team of new invoices
  • Integrates with Google Drive, Google Sheets, and Telegram to automate invoice data processing
  • Leverages Anthropic's Claude AI to power the text extraction from PDF invoices

How it works

1
Trigger

Monitor Google Drive Folder

The workflow monitors a designated Google Drive folder for the addition of new PDF invoice files.

2
Action

Download Invoice PDF

When a new invoice PDF is uploaded to the monitored Google Drive folder, the workflow downloads the file.

3
AI

Extract Invoice Details

The downloaded invoice PDF is then processed using the Claude AI to extract key details such as client name, invoice number, total amount, and due date.

4
Logic

Process Extracted Data

The extracted invoice data is normalized and formatted for further processing.

5
Action

Log to Google Sheet

The formatted invoice data is appended to a designated Google Sheet for record-keeping.

6
Action

Send Telegram Notification

Finally, a formatted Telegram message is sent to the billing team to notify them of the new invoice.

Setup guide

1

Add Google Drive Credential

1. In the Latenode Credentials panel, add a new credential for Google Drive. 2. Follow the OAuth flow to authorize Latenode to access your Google Drive account.

2

Configure Google Drive Trigger

1. In the Latenode visual builder, add a Google Drive Trigger node. 2. In the node settings, select the Google Drive folder you want to monitor for new PDF invoice files.

3

Add Google Sheets Credential

1. In the Latenode Credentials panel, add a new credential for Google Sheets. 2. Follow the OAuth flow to authorize Latenode to access your Google Sheets account.

4

Configure Google Sheets Node

1. In the Latenode visual builder, add a Google Sheets node. 2. In the node settings, select the Google Sheets document and worksheet where you want to log the extracted invoice data.

5

Add Telegram Credential

1. In the Latenode Credentials panel, add a new credential for Telegram. 2. Obtain a Telegram bot API token and add it to the credential.

Requirements

Connect Google Drive account with access to the target invoice folder
Authorize the Claude AI integration to access the Google Drive folder
Set up a Google Sheet to store the extracted invoice data
Configure a Telegram bot and channel/chat to receive the notification messages

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
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