Latenode
Google drive
Google sheets
Telegram

Automatically extract key invoice data from Google Drive, sync to Sheets and notify Telegram

This automated workflow extracts data from PDF invoices stored in a Google Drive folder, using AI-powered extraction to pull key details like client name, invoice number, amount, and due date.

The extracted data is then logged into a Google Sheet for recordkeeping, and a formatted Telegram message is sent to notify the billing team. The workflow simplifies invoice processing by automating data capture, tracking, and communication, helping teams stay on top of their billing and payment processes.

Updated Apr 2, 2026Est. run: 25sEst. cost: $0.0016
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
Documents & invoicing

Workflow preview

What this template does

  • Extracts key data from PDF invoices stored in Google Drive
  • Logs extracted details like client name, invoice number, amount, and due date into a Google Sheet
  • Sends a formatted Telegram message to notify the billing team of new invoice data
  • Automates invoice processing by capturing, tracking, and communicating invoice information
  • Generates a Google Sheet with a record of all processed invoices

How it works

1
Trigger

Monitor Google Drive for new invoice PDFs

The workflow starts by monitoring a designated Google Drive folder for any new PDF invoice files that are added.

2
Action

Download the invoice PDF from Google Drive

When a new PDF invoice is detected, the workflow downloads the file content from the Google Drive folder.

3
AI

Extract key invoice details using AI

The workflow then uses an AI-powered extraction model to parse the invoice PDF and pull out important information like the client name, invoice number, amount, and due date.

4
Action

Log the extracted data to a Google Sheet

The extracted invoice details are logged into a designated Google Sheet, creating a centralized record of the billing information.

5
Action

Notify the billing team via Telegram

Finally, the workflow sends a formatted message to a Telegram channel or chat, notifying the billing team about the new invoice and providing a summary of the key details.

Setup guide

1

Connect Google Drive

1. Add a Google Drive credential in the Latenode Credentials panel using OAuth2 authorization. 2. In the Google Drive trigger node, select the credential and specify the folder ID of the Google Drive folder to watch for new invoice PDFs.

2

Set up Google Sheets integration

1. Add a Google Sheets credential in the Latenode Credentials panel using OAuth2 authorization. 2. In the Google Sheets node, select the credential and specify the spreadsheet and worksheet where you want to log the extracted invoice data.

3

Configure Telegram notification

1. Add a Telegram credential in the Latenode Credentials panel using the bot token. 2. In the Telegram node, select the credential and specify the chat ID where you want to send the invoice notification.

4

Connect Anthropic AI

1. Add an Anthropic credential in the Latenode Credentials panel using the API key. 2. In the Anthropic nodes, select the credential to use the Claude AI model for formatting the Telegram invoice message.

5

Review and customize the workflow

1. Verify that all the nodes are correctly configured with the necessary credentials and settings. 2. Review the field mappings in each node to ensure the invoice data is being extracted and logged correctly. 3. Optionally, customize the Telegram message format or add additional steps to the workflow as needed.

Requirements

Google Drive account with access to the folder containing the PDF invoices
Anthropic Claude AI integration set up in the workflow
Google Sheets account to log the extracted invoice data
Telegram bot integration configured to send notifications to the billing team

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
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