Automatically send custom Gmail emails for Gravity Forms submissions

This automation allows users to automatically send customized email messages through their Gmail account whenever a new form entry is submitted via Gravity Forms.

It streamlines the process of acknowledging submissions, forwarding information, or performing other email-based follow-ups, helping to provide a more personal touch while reducing manual effort. The automation connects Gravity Forms and Gmail, allowing users to customize the email content with data from the form submission. This can be useful for businesses, organizations, or individuals who rely on Gravity Forms to collect information and need an efficient way to respond to new submissions through email.

Updated Apr 2, 2026Est. run: 7sEst. cost: $0.0004

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →

Workflow preview

What this template does

Automatically sends a customized email message to a Gmail account when a new form entry is submitted via Gravity Forms.
Allows users to personalize email content by incorporating data from the Gravity Forms submission.
Reduces manual effort required to acknowledge, forward, or follow up on new form submissions.
Provides a centralized solution for managing email-based responses to Gravity Forms submissions.
Generates a record of email communications related to each Gravity Forms submission.

How it works

Trigger

New Gravity Forms Submission

This step is triggered whenever a new form entry is submitted via Gravity Forms. The automation is set up to monitor your Gravity Forms submissions and will initiate the next steps when a new entry is detected.

Logic

Fetch Form Data

Once a new Gravity Forms submission is detected, the automation will fetch the data from the form entry. This includes all the fields and values submitted by the user.

Action

Compose Email in Gmail

Using the form data collected in the previous step, the automation will compose a customized email message in your Gmail account. The email content can be personalized based on the information submitted through the Gravity Forms.

Action

Send Email

Finally, the automation will send the customized email message from your Gmail account. This allows you to automatically acknowledge the form submission, forward the information, or perform other email-based follow-ups, providing a more personal touch while reducing manual effort.

Setup guide

Add Gravity Forms credential

Add your Gravity Forms credential in the Latenode Credentials panel. This allows the automation to securely access your Gravity Forms data.

Add Gmail credential

Add your Gmail credential in the Latenode Credentials panel. This allows the automation to securely send emails from your Gmail account.

Configure Gravity Forms trigger

In the Latenode visual builder, add a Gravity Forms trigger node. Select the Gravity Forms form you want to monitor for new submissions.

Configure email content

In the Latenode visual builder, add a Gmail Send Email node. Configure the email recipients, subject, and body content. You can use data from the Gravity Forms submission to customize the email.

Map Gravity Forms data

In the Gmail Send Email node settings, map the relevant fields from the Gravity Forms submission to the email content, such as the form field values, submission date, and any other data you want to include.

Requirements

Connect a Gmail account with the necessary permissions to send emails

Configure a Gravity Forms account with the necessary form(s) and field(s)

Authorize the Gravity Forms integration to access your form submissions

Set up a workflow in the Latenode workspace to trigger on new form submissions and send the custom email

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.

Contact support →

More templates

Browse all templates →

Automatically sync Harvest time entries from new Outlook events

This automation creates time entries in the Harvest time tracking app whenever a new event is added to the user's Microsoft Outlook calendar. This ensures that time spent in meetings and on tasks is accurately logged, boosting productivity and enabling better project management. The workflow starts with a trigger for new calendar events in Outlook, which then automatically creates a corresponding time entry in Harvest, pulling in details like the event title, date, and duration.

8s$0.0005

Automate Outlook email responses with OpenAI ChatGPT

This Latenode automation template allows users to generate AI-based email responses in Microsoft Outlook using the ChatGPT language model. When a new email is received in the user's Outlook inbox, the integration will send the email content to ChatGPT, which will then generate a relevant response. The automation can either automatically send the AI-generated response back to the original contact or draft the response for the user to review before sending. This solution helps save time and effort on composing email replies, particularly for high-volume or repetitive inquiries.

17s$0.0011

Automatically send SurveyMonkey surveys for flagged Outlook emails

This workflow automatically triggers a SurveyMonkey survey to be sent whenever a new email is flagged in a user's Microsoft Outlook mailbox. By streamlining the process of soliciting feedback, this automation helps businesses promptly and systematically gather crucial data from their customers or employees. The workflow is triggered by a 'New Flagged Email' event in Microsoft Outlook, and it then sends the configured SurveyMonkey survey to the relevant recipients. This efficient process saves users time by eliminating the manual steps of identifying flagged emails and sending surveys individually.

7s$0.0004