Latenode
Calendly
Airtable

Automatically sync Calendly event data to Airtable records

This automation integrates Calendly and Airtable to automatically create new Airtable records whenever a new event is scheduled in Calendly. It captures key details like the invitee's email, name, and timezone, and stores them in a dedicated Airtable base.

This allows users to easily archive and manage their Calendly event data within their Airtable workspace. The automation is triggered when an invitee schedules a new Calendly event, and it then creates the corresponding Airtable record. This saves users time and ensures their Calendly scheduling data is centralized and easily accessible.

Updated Apr 2, 2026Est. run: 8sEst. cost: $0.0005
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
Calendar & scheduling

Workflow preview

What this template does

  • Automatically creates new Airtable records when a Calendly event is scheduled
  • Captures key details like invitee's email, name, and timezone in Airtable
  • Stores Calendly event data in a dedicated Airtable base for easy access
  • Centralizes Calendly scheduling data within the user's Airtable workspace
  • Saves users time by automating the process of creating Airtable records

How it works

1
Trigger

Calendly Event Created

When a new event is scheduled in Calendly, this automation is triggered.

2
Action

Transform Event Data

The automation extracts key details from the Calendly event, such as the invitee's email, name, and timezone, and formats this data to be added as a new record in Airtable.

3
Action

Create Airtable Record

The formatted Calendly event data is then used to create a new record in the designated Airtable base, allowing users to centrally manage and archive their Calendly scheduling information.

Setup guide

1

Add Calendly Credential

Add your Calendly API credential in the Latenode Credentials panel. This allows the automation to securely connect to your Calendly account.

2

Add Airtable Credential

Add your Airtable API credential in the Latenode Credentials panel. This allows the automation to securely connect to your Airtable workspace.

3

Configure Calendly Trigger

Add a Calendly trigger node to your workflow. Configure it to listen for the 'Invitee Created' event, which will fire whenever a new event is scheduled in your Calendly account.

4

Map Calendly Data to Airtable

Add an Airtable 'Create Record' node to your workflow. Configure it to map the relevant data from the Calendly trigger, such as the invitee's name, email, and timezone, into the corresponding Airtable fields.

5

Save Workflow

Save your workflow in the Latenode builder. The automation is now set up to automatically create new Airtable records whenever a new Calendly event is scheduled.

Requirements

Calendly account with API access enabled
Airtable account with an existing base and table to store Calendly event data
API keys for both Calendly and Airtable, securely stored in the Latenode workspace
Latenode workspace with the Calendly and Airtable nodes configured to access the respective APIs

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
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