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How to connect Gmail and Vapi
Create a New Scenario to Connect Gmail and Vapi
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Gmail, triggered by another scenario, or executed manually (for testing purposes). In most cases, Gmail or Vapi will be your first step. To do this, click "Choose an app," find Gmail or Vapi, and select the appropriate trigger to start the scenario.
Add the Gmail Node
Select the Gmail node from the app selection panel on the right.
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Add the Vapi Node
Next, click the plus (+) icon on the Gmail node, select Vapi from the list of available apps, and choose the action you need from the list of nodes within Vapi.
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Authenticate Vapi
Now, click the Vapi node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Vapi settings. Authentication allows you to use Vapi through Latenode.
Configure the Gmail and Vapi Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Gmail and Vapi Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Gmail
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Webhook response
Save and Activate the Scenario
After configuring Gmail, Vapi, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Gmail and Vapi integration works as expected. Depending on your setup, data should flow between Gmail and Vapi (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Gmail and Vapi
Gmail + Vapi + Google Sheets: When a new email is received in Gmail, the flow checks if it contains Vapi call details. If found, the details are extracted and added as a new row in a Google Sheet for tracking and analysis.
Vapi + Gmail + Slack: When a call is missed in Vapi, and an email notification is sent via Gmail, a Slack message is sent to a designated channel to alert the team about the missed call.
Gmail and Vapi integration alternatives
About Gmail
Automate email tasks within Latenode. Send, receive, and manage Gmail messages as part of larger workflows. Automatically extract data from emails to update databases or trigger actions in other apps. Integrate Gmail with AI tools for content analysis or with CRMs to automate lead nurturing. Latenode's visual editor makes it easy to build scalable email automation without coding.
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About Vapi
Use Vapi in Latenode to validate and standardize address data. Ensure accurate deliveries and prevent errors by cleaning addresses directly within your workflows. Vapi integration inside Latenode makes data cleaning repeatable and scalable without extra coding. Automate address verification as part of lead gen, order processing, or CRM upkeep.
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FAQ Gmail and Vapi
How can I connect my Gmail account to Vapi using Latenode?
To connect your Gmail account to Vapi on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Gmail and click on "Connect".
- Authenticate your Gmail and Vapi accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically call new Gmail leads via Vapi?
Yes, you can! Latenode’s visual editor makes it easy. Automatically trigger Vapi calls whenever a new lead arrives in Gmail, boosting response rates and conversions.
What types of tasks can I perform by integrating Gmail with Vapi?
Integrating Gmail with Vapi allows you to perform various tasks, including:
- Automatically calling new contacts received through Gmail.
- Sending personalized SMS follow-ups after a Gmail interaction.
- Creating Vapi call campaigns based on Gmail search results.
- Logging Vapi call outcomes directly into Gmail contacts.
- Triggering automated voicemails via Vapi from new Gmail messages.
How do I handle Gmail attachment extractions with Latenode?
Latenode simplifies attachment handling with its no-code file parsing and JavaScript support. Extract data, save it, and pass it to Vapi seamlessly.
Are there any limitations to the Gmail and Vapi integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Gmail's API rate limits may affect high-volume workflows.
- Vapi call costs are separate and depend on your Vapi subscription.
- Complex data transformations might require JavaScript coding.
