Latenode
Calendly
Asana

Sync Calendly events to new Asana tasks with all details

This automation template allows users to seamlessly connect their Calendly scheduling platform with Asana, a popular task management tool.

Whenever a new event is scheduled in Calendly, the automation will automatically create a corresponding task in Asana, ensuring that all relevant meeting details, such as the event title, attendees, and any notes, are synced between the two systems. This integration streamlines the workflow for users who rely on both Calendly and Asana to manage their schedules and projects, helping them stay organized and on top of their tasks.

Updated Apr 6, 2026Est. run: 22sEst. cost: $0.12
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
Calendar & scheduling

Workflow preview

What this template does

  • Creates a new Asana task whenever a new Calendly event is scheduled
  • Syncs the event title, attendees, and notes from Calendly to the Asana task
  • Keeps your Calendly and Asana workflows in sync, ensuring all meeting details are tracked
  • Saves time by automating the process of creating Asana tasks for Calendly events
  • Provides a central hub for managing your scheduled meetings and associated tasks

How it works

1
Trigger

Connect Calendly

Whenever a new event is scheduled in your Calendly account, this automation will be triggered to create a corresponding task in Asana.

2
Logic

Transform event details

The automation will extract key details from the new Calendly event, such as the event title, attendees, and any notes. It will then prepare this data to be synced with Asana.

3
Action

Create Asana task

The prepared event details will be used to create a new task in your Asana workspace. This ensures that all the relevant meeting information is available in your Asana projects, keeping your schedule and tasks synchronized between the two platforms.

Setup guide

1

Add Calendly Credential

1. In the Latenode Credentials panel, add a new credential for Calendly. 2. Select the 'OAuth' credential type and follow the steps to authenticate your Calendly account.

2

Add Asana Credential

1. In the Latenode Credentials panel, add a new credential for Asana. 2. Select the 'API Key' credential type and enter your Asana API key.

3

Configure Calendly Trigger Node

1. In the Latenode visual builder, add a Calendly Trigger node. 2. Select the 'New Event' event type to trigger the automation. 3. Map the relevant event details (title, attendees, notes, etc.) to the node's output fields.

4

Configure Asana Create Task Node

1. In the Latenode visual builder, add an Asana Create Task node. 2. Map the Calendly event details from the previous node to the corresponding Asana task fields (name, assignee, notes, etc.). 3. Customize any additional settings for the Asana task creation.

5

Test and Publish Automation

1. Test the automation by scheduling a new event in Calendly and verifying that the corresponding task is created in Asana. 2. If everything works as expected, publish the automation in Latenode to make it available for use.

Requirements

Connect your Calendly account and authorize the integration to access your event data
Connect your Asana account and authorize the integration to create tasks in your Asana workspace
Ensure you have the necessary permissions in Asana to create new tasks
Set up the automation to trigger whenever a new event is scheduled in Calendly

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
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