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How to connect Calendly and Vapi
Create a New Scenario to Connect Calendly and Vapi
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Calendly, triggered by another scenario, or executed manually (for testing purposes). In most cases, Calendly or Vapi will be your first step. To do this, click "Choose an app," find Calendly or Vapi, and select the appropriate trigger to start the scenario.
Add the Calendly Node
Select the Calendly node from the app selection panel on the right.
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Configure the Calendly
Click on the Calendly node to configure it. You can modify the Calendly URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Vapi Node
Next, click the plus (+) icon on the Calendly node, select Vapi from the list of available apps, and choose the action you need from the list of nodes within Vapi.
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Authenticate Vapi
Now, click the Vapi node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Vapi settings. Authentication allows you to use Vapi through Latenode.
Configure the Calendly and Vapi Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Calendly and Vapi Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Calendly, Vapi, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Calendly and Vapi integration works as expected. Depending on your setup, data should flow between Calendly and Vapi (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Calendly and Vapi
Calendly + Vapi + Google Sheets: When an invitee is created in Calendly, a call is made via Vapi. The outcome of this call is then recorded against the Calendly event details in a Google Sheet for reporting purposes.
Calendly + Vapi + Slack: When a Calendly invitee is created, trigger a Vapi call and then post key details, like the call status, to a designated Slack channel, providing a central hub for call-related information.
Calendly and Vapi integration alternatives
About Calendly
Automate meeting scheduling with Calendly in Latenode. Trigger workflows based on new bookings or cancellations. Automatically update CRMs, send personalized follow-ups, or manage team calendars, freeing up valuable time. Latenode adds flexible logic and integrations Calendly lacks, all visually and affordably.
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About Vapi
Use Vapi in Latenode to validate and standardize address data. Ensure accurate deliveries and prevent errors by cleaning addresses directly within your workflows. Vapi integration inside Latenode makes data cleaning repeatable and scalable without extra coding. Automate address verification as part of lead gen, order processing, or CRM upkeep.
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See how Latenode works
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FAQ Calendly and Vapi
How can I connect my Calendly account to Vapi using Latenode?
To connect your Calendly account to Vapi on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Calendly and click on "Connect".
- Authenticate your Calendly and Vapi accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically send personalized voicemails after meetings?
Yes, you can! Latenode's visual editor allows you to trigger Vapi voicemails upon Calendly meeting completion, adding a personal touch & improving follow-up efficiency.
What types of tasks can I perform by integrating Calendly with Vapi?
Integrating Calendly with Vapi allows you to perform various tasks, including:
- Automatically trigger personalized Vapi voicemails after a Calendly event.
- Send SMS follow-ups via Vapi to no-shows from Calendly appointments.
- Create Vapi contacts from new Calendly bookings for outreach campaigns.
- Update Vapi contact details based on Calendly event participation.
- Record and analyze attendee sentiment from calls scheduled via Calendly.
What Calendly event details can I access in Latenode workflows?
You can access event start/end times, invitee details, questions/answers, cancellation status, and more, all within Latenode.
Are there any limitations to the Calendly and Vapi integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Vapi call recording is subject to Vapi’s service limitations.
- Complex logic may require JavaScript knowledge within Latenode.
- Initial setup requires basic understanding of both Calendly and Vapi.
