.svg){kind=icon}
How to connect ClickUp and Vapi
Create a New Scenario to Connect ClickUp and Vapi
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a ClickUp, triggered by another scenario, or executed manually (for testing purposes). In most cases, ClickUp or Vapi will be your first step. To do this, click "Choose an app," find ClickUp or Vapi, and select the appropriate trigger to start the scenario.
Add the ClickUp Node
Select the ClickUp node from the app selection panel on the right.
+
1
ClickUp
Add the Vapi Node
Next, click the plus (+) icon on the ClickUp node, select Vapi from the list of available apps, and choose the action you need from the list of nodes within Vapi.
1
ClickUp
⚙
+
2
Vapi
Authenticate Vapi
Now, click the Vapi node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Vapi settings. Authentication allows you to use Vapi through Latenode.
Configure the ClickUp and Vapi Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the ClickUp and Vapi Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
5
JavaScript
⚙
6
AI Anthropic Claude 3
⚙
+
7
Vapi
1
Trigger on Webhook
⚙
2
ClickUp
⚙
⚙
3
Iterator
⚙
+
4
Webhook response
Save and Activate the Scenario
After configuring ClickUp, Vapi, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the ClickUp and Vapi integration works as expected. Depending on your setup, data should flow between ClickUp and Vapi (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect ClickUp and Vapi
ClickUp + Vapi + Google Calendar: When a new task is created in ClickUp, create an outbound call in Vapi, then create a corresponding event in Google Calendar to schedule the call.
Vapi + ClickUp + Slack: When a call ends in Vapi, create a task comment in ClickUp with a summary of the call, then send a notification to a Slack channel.
ClickUp and Vapi integration alternatives
About ClickUp
Connect ClickUp to Latenode and automate project task management. Trigger actions based on events, sync tasks across platforms, or generate reports. Latenode adds flexibility with custom JavaScript, AI tools, and a visual interface to orchestrate complex ClickUp workflows without expensive per-step costs. Simplify project automation.
Related categories
About Vapi
Use Vapi in Latenode to validate and standardize address data. Ensure accurate deliveries and prevent errors by cleaning addresses directly within your workflows. Vapi integration inside Latenode makes data cleaning repeatable and scalable without extra coding. Automate address verification as part of lead gen, order processing, or CRM upkeep.
Similar apps
Related categories
See how Latenode works
.svg)
.png)
FAQ ClickUp and Vapi
How can I connect my ClickUp account to Vapi using Latenode?
To connect your ClickUp account to Vapi on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select ClickUp and click on "Connect".
- Authenticate your ClickUp and Vapi accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically call leads when tasks are created in ClickUp?
Yes, you can! Latenode allows you to trigger Vapi calls directly from ClickUp tasks. Automate outreach and boost sales with AI-powered follow-ups directly from your project management tool.
What types of tasks can I perform by integrating ClickUp with Vapi?
Integrating ClickUp with Vapi allows you to perform various tasks, including:
- Automatically calling new leads when they're added to ClickUp.
- Sending SMS reminders through Vapi for upcoming ClickUp task deadlines.
- Updating ClickUp tasks with call outcome details from Vapi.
- Creating new ClickUp tasks based on Vapi call transcript analysis.
- Triggering personalized Vapi voicemail drops when ClickUp tasks are assigned.
How does Latenode handle ClickUp API rate limits for high-volume workflows?
Latenode provides advanced queueing and error handling. Optimize throughput using built-in throttling and auto-retry logic, ensuring reliable ClickUp automation even at scale.
Are there any limitations to the ClickUp and Vapi integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex Vapi call flows requiring advanced JavaScript might need custom code.
- Real-time updates between ClickUp and Vapi are subject to API availability.
- Large-scale data synchronization may require optimization for performance.
