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How to connect Gmail and Motion
Create a New Scenario to Connect Gmail and Motion
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Gmail, triggered by another scenario, or executed manually (for testing purposes). In most cases, Gmail or Motion will be your first step. To do this, click "Choose an app," find Gmail or Motion, and select the appropriate trigger to start the scenario.
Add the Gmail Node
Select the Gmail node from the app selection panel on the right.
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Add the Motion Node
Next, click the plus (+) icon on the Gmail node, select Motion from the list of available apps, and choose the action you need from the list of nodes within Motion.
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Authenticate Motion
Now, click the Motion node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Motion settings. Authentication allows you to use Motion through Latenode.
Configure the Gmail and Motion Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Gmail and Motion Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Gmail, Motion, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Gmail and Motion integration works as expected. Depending on your setup, data should flow between Gmail and Motion (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Gmail and Motion
Gmail + Motion + Slack: When a new email arrives in Gmail, search for tasks in Motion that might be related to the email's content. If matching tasks are found, send a Slack message to notify the relevant team about the email and the related task.
Motion + Gmail + Google Calendar: When a task deadline is updated in Motion, search for emails in Gmail. Then create a focus time event in Google Calendar, taking into account the task deadline and estimating time based on email workload.
Gmail and Motion integration alternatives
About Gmail
Automate email tasks within Latenode. Send, receive, and manage Gmail messages as part of larger workflows. Automatically extract data from emails to update databases or trigger actions in other apps. Integrate Gmail with AI tools for content analysis or with CRMs to automate lead nurturing. Latenode's visual editor makes it easy to build scalable email automation without coding.
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About Motion
Use Motion in Latenode to auto-schedule tasks and projects based on real-time data. Trigger Motion updates from other apps, or update other tools when Motion tasks change. Connect it to your CRM or calendar, and automate team workflows. The low-code editor simplifies customization, ensuring tasks are prioritized and deadlines are met across all platforms.
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FAQ Gmail and Motion
How can I connect my Gmail account to Motion using Latenode?
To connect your Gmail account to Motion on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Gmail and click on "Connect".
- Authenticate your Gmail and Motion accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically create Motion tasks from new Gmail emails?
Yes, you can! Latenode allows creating automated workflows, turning emails into actionable tasks in Motion, saving you time and ensuring no request is missed.
What types of tasks can I perform by integrating Gmail with Motion?
Integrating Gmail with Motion allows you to perform various tasks, including:
- Creating new Motion tasks directly from starred Gmail emails.
- Automatically updating Motion task status based on Gmail replies.
- Adding Gmail email content as comments to existing Motion tasks.
- Triggering Motion project updates from specific Gmail label filters.
- Sending daily summary emails from Gmail of all overdue Motion tasks.
How secure is my Gmail data when using the Latenode integration?
Latenode uses secure OAuth authentication and encryption to protect your Gmail data. Your credentials are never stored on our servers.
Are there any limitations to the Gmail and Motion integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Attachments from Gmail may have size limits when transferred to Motion.
- Real-time synchronization depends on Gmail API polling intervals.
- Custom email templates might require JavaScript for advanced formatting.
