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How to connect Apollo and Instantly
Create a New Scenario to Connect Apollo and Instantly
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Apollo, triggered by another scenario, or executed manually (for testing purposes). In most cases, Apollo or Instantly will be your first step. To do this, click "Choose an app," find Apollo or Instantly, and select the appropriate trigger to start the scenario.
Add the Apollo Node
Select the Apollo node from the app selection panel on the right.
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Add the Instantly Node
Next, click the plus (+) icon on the Apollo node, select Instantly from the list of available apps, and choose the action you need from the list of nodes within Instantly.
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Authenticate Instantly
Now, click the Instantly node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Instantly settings. Authentication allows you to use Instantly through Latenode.
Configure the Apollo and Instantly Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Apollo and Instantly Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Apollo, Instantly, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Apollo and Instantly integration works as expected. Depending on your setup, data should flow between Apollo and Instantly (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Apollo and Instantly
Apollo + Instantly + Google Sheets: When a new lead is created in Instantly, the contact details are searched for in Apollo. If the contact exists, their information is updated in Google Sheets; otherwise, the new lead's information is added as a new row in Google Sheets for campaign performance tracking and reporting.
Instantly + Apollo + Slack: When a new lead is created within Instantly, Apollo searches for the contact. When a contact is found or created, a Slack notification is sent to a designated channel to notify the team of the newly engaged lead sourced from Apollo.
Apollo and Instantly integration alternatives
About Apollo
Need precise location data? Integrate Apollo into Latenode workflows to automatically geocode addresses or enrich customer profiles with location insights. Automate data validation and routing based on geographic parameters. Use Latenode's visual editor to build scalable location-aware processes without complex coding.
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About Instantly
Use Instantly in Latenode to automate email outreach at scale. Connect Instantly to your CRM, database, or lead sources and build automated sequences based on triggers. Enrich data and route responses using Latenode's visual editor and JS node for custom logic — all without per-step pricing limits.
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See how Latenode works
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FAQ Apollo and Instantly
How can I connect my Apollo account to Instantly using Latenode?
To connect your Apollo account to Instantly on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Apollo and click on "Connect".
- Authenticate your Apollo and Instantly accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically enrich Instantly leads with Apollo data?
Yes, you can! Latenode’s visual editor makes enriching leads seamless. Benefit from Apollo's detailed data within Instantly to personalize outreach and boost campaign performance.
What types of tasks can I perform by integrating Apollo with Instantly?
Integrating Apollo with Instantly allows you to perform various tasks, including:
- Automatically adding new Apollo leads to Instantly campaigns.
- Updating lead information in Instantly based on Apollo data.
- Triggering Instantly email sequences when a lead reaches a specific stage in Apollo.
- Creating new Apollo contacts from successful Instantly campaigns.
- Syncing lead statuses between Apollo and Instantly in real time.
How can I use Apollo data to personalize Instantly campaigns?
Use Apollo’s enriched lead data in Latenode to dynamically populate Instantly email templates. Personalization boosts engagement and response rates.
Are there any limitations to the Apollo and Instantly integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Rate limits imposed by Apollo and Instantly APIs may affect high-volume workflows.
- Custom field mappings may require advanced configuration using JavaScript.
- Real-time data synchronization depends on the polling interval set within Latenode.
