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How to connect Gravity Forms and WildApricot
Create a New Scenario to Connect Gravity Forms and WildApricot
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Gravity Forms, triggered by another scenario, or executed manually (for testing purposes). In most cases, Gravity Forms or WildApricot will be your first step. To do this, click "Choose an app," find Gravity Forms or WildApricot, and select the appropriate trigger to start the scenario.
Add the Gravity Forms Node
Select the Gravity Forms node from the app selection panel on the right.
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Configure the Gravity Forms
Click on the Gravity Forms node to configure it. You can modify the Gravity Forms URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the WildApricot Node
Next, click the plus (+) icon on the Gravity Forms node, select WildApricot from the list of available apps, and choose the action you need from the list of nodes within WildApricot.
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Authenticate WildApricot
Now, click the WildApricot node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your WildApricot settings. Authentication allows you to use WildApricot through Latenode.
Configure the Gravity Forms and WildApricot Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Gravity Forms and WildApricot Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Gravity Forms, WildApricot, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Gravity Forms and WildApricot integration works as expected. Depending on your setup, data should flow between Gravity Forms and WildApricot (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Gravity Forms and WildApricot
Gravity Forms + WildApricot + Google Sheets: Upon form submission in Gravity Forms, the data is used to update member information in WildApricot. Simultaneously, a new row is added to a Google Sheet to record the submission.
WildApricot + Gravity Forms + Mailchimp: When a new event registration is created in WildApricot, Gravity Forms gathers additional information. This information is then used to add or update the member in Mailchimp.
Gravity Forms and WildApricot integration alternatives
About Gravity Forms
Use Gravity Forms with Latenode to automate form data processing. Capture submissions, then trigger actions like sending emails, updating databases, or creating tasks in other apps. Enhance form data with AI, format it with JavaScript, and automate complex workflows without code — all inside Latenode's visual builder.
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About WildApricot
Automate WildApricot tasks inside Latenode. Sync membership data, trigger personalized emails, and update contact info across platforms. No more manual data entry or missed follow-ups. Latenode's visual editor and flexible logic nodes let you build scalable membership workflows that adapt to your needs. Benefit from no-code tools, JS scripting, and affordable execution-based pricing.
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See how Latenode works
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FAQ Gravity Forms and WildApricot
How can I connect my Gravity Forms account to WildApricot using Latenode?
To connect your Gravity Forms account to WildApricot on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Gravity Forms and click on "Connect".
- Authenticate your Gravity Forms and WildApricot accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically register event attendees from Gravity Forms submissions?
Yes, you can! Latenode allows seamless automation, instantly registering attendees in WildApricot based on Gravity Forms submissions. This saves time and improves registration accuracy with no coding.
What types of tasks can I perform by integrating Gravity Forms with WildApricot?
Integrating Gravity Forms with WildApricot allows you to perform various tasks, including:
- Create new WildApricot contacts from Gravity Forms submissions.
- Update existing WildApricot member profiles based on form data.
- Automatically assign membership levels based on form responses.
- Trigger email sequences in WildApricot after form submission.
- Record form submission data in WildApricot member notes.
How can I use conditional logic with Gravity Forms on Latenode?
Latenode's visual editor allows you to add advanced conditions, triggering different actions based on form responses. Add code, AI or logic visually!
Are there any limitations to the Gravity Forms and WildApricot integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex conditional logic may require JavaScript knowledge.
- File uploads from Gravity Forms have size limits.
- WildApricot API rate limits can affect high-volume workflows.
